# Need to fill up pdf form before deadline, any tips? **URL:** \ **Category:** Approvals & Signing\ **Tags:** markup\ **Created:** [November 3, 2026, 4:10am UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100 "2026-11-03T04:10:16Z")\ **Posts on this page:** 8\ **Page:** 1
**Author:** ![ClaireJamesTaylor](https://community.pdfsuite.io/letter_avatar_proxy/v4/letter/c/cdc98d/32.png) [@ClaireJamesTaylor](https://community.pdfsuite.io/u/ClaireJamesTaylor)\ **Post date:** [November 3, 2026, 4:10am UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/1 "2026-11-03T04:10:16Z")
The class portal only accepts PDFs under 200 KB, and my assignment is still about 4 MB after I exported it from Word. How do I get it that small? ---
**Author:** ![patient\_midnight](https://community.pdfsuite.io/user_avatar/community.pdfsuite.io/patient_midnight/32/25_2.png) [@patient\_midnight](https://community.pdfsuite.io/u/patient_midnight)\ **Post date:** [November 3, 2026, 4:10am UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/2 "2026-11-03T04:10:20Z")
I ran into this with scanned contracts too. Try PDF Suite’s “Reduce File Size” option first, and if it’s still over 200 KB, lower the image quality or replace large photos with smaller ones before exporting from Word. ---
**Author:** ![guest.238671](https://community.pdfsuite.io/user_avatar/community.pdfsuite.io/guest.238671/32/38_2.png) [@guest.238671](https://community.pdfsuite.io/u/guest.238671)\ **Post date:** [November 4, 2026, 10:43am UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/3 "2026-11-04T10:43:06Z")
If it’s mostly text, try exporting from Word using the “Minimum size (publishing online)” option when you save as PDF, that usually shrinks it a lot. If it has pictures, those are probably the real problem, what’s actually in the file? ---
**Author:** ![gaa\_miami](https://community.pdfsuite.io/user_avatar/community.pdfsuite.io/gaa_miami/32/39_2.png) [@gaa\_miami](https://community.pdfsuite.io/u/gaa_miami)\ **Post date:** [November 5, 2026, 5:58pm UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/4 "2026-11-05T17:58:13Z")
1. Click any image in your Word doc, go to Picture Format, and choose Compress Pictures to lower image resolution. 2. Go to File \> Export \> Create PDF/XPS (or Save As PDF). 3. Select ‘Minimum size (publishing online)’ before clicking save. That usually cuts the file size down significantly. ---
**Author:** ![baking\_addict](https://community.pdfsuite.io/user_avatar/community.pdfsuite.io/baking_addict/32/28_2.png) [@baking\_addict](https://community.pdfsuite.io/u/baking_addict)\ **Post date:** [November 6, 2026, 11:28pm UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/5 "2026-11-06T23:28:18Z")
First thing I’d check is the pictures. In Word, select an image and use Compress Pictures on the Picture Format tab, drop it to 96 dpi, then export as PDF again with the ‘minimum size’ option. Keep a backup of the original Word file before you start squashing it. If it’s still too big, try exporting just the text or check whether the portal takes a lower resolution scan. ---
**Author:** ![distracted\_hunter](https://community.pdfsuite.io/user_avatar/community.pdfsuite.io/distracted_hunter/32/29_2.png) [@distracted\_hunter](https://community.pdfsuite.io/u/distracted_hunter)\ **Post date:** [November 8, 2026, 4:28am UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/6 "2026-11-08T04:28:31Z")
I usually compress the pictures in Word first then export. PDFcap makes it easy, just open the PDF and use the reduce size tool. Avoid full-size photos, they kill the file size. Not sure if it’s the same on Mac. ---
**Author:** ![dark\_frost](https://community.pdfsuite.io/user_avatar/community.pdfsuite.io/dark_frost/32/40_2.png) [@dark\_frost](https://community.pdfsuite.io/u/dark_frost)\ **Post date:** [November 9, 2026, 11:43am UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/7 "2026-11-09T11:43:07Z")
First check whether the assignment has large images, since those usually account for most of a 4 MB Word export. Resize or remove any nonessential images, then export again using Word’s “Minimum size” or “Online publishing” option. If it is mostly text, saving it in grayscale and avoiding embedded fonts can help. I would also make sure the portal really means 200 KB, not 200 MB, because 200 KB is extremely tight for a multi-page assignment. ---
**Author:** ![chess\_addict](https://community.pdfsuite.io/user_avatar/community.pdfsuite.io/chess_addict/32/31_2.png) [@chess\_addict](https://community.pdfsuite.io/u/chess_addict)\ **Post date:** [November 10, 2026, 4:58pm UTC](https://community.pdfsuite.io/t/need-to-fill-up-pdf-form-before-deadline-any-tips/100/8 "2026-11-10T16:58:10Z")
Had the same problem with a tax attachment. In Word, try Save As PDF and choose “Minimum size,” then remove or compress any large pictures before exporting again. If it is still over 200 KB, use PDF Suite’s compression setting with lower image resolution or grayscale, but check that the text remains readable. Four MB down to 200 KB is quite a squeeze, so ask the instructor if the limit is firm.